At Outlook Enterprises, your privacy matters. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you visit our website. By using our site, you agree to the practices described in this privacy policy.
What Personal Data We Collect and Why
We only collect personal data necessary to provide a functional and secure user experience. Here’s how we collect and use data:
Comments
When visitors leave comments on the site, we collect the information entered in the comment form, as well as the visitor’s IP address and browser user agent. This data helps us detect and prevent spam.
An anonymized string generated from your email address (a hash) may be provided to the Gravatar service to check if you use it. You can review Gravatar’s privacy policy here. Once your comment is approved, your profile image may appear publicly next to your comment.
Media Uploads
If you upload images to the website, we recommend removing any embedded location data (EXIF GPS). Other visitors may be able to download and extract location details from uploaded images.
Contact forms
Information submitted via contact forms is used solely for communication purposes. We do not share this data with third parties unless legally required to do so.
Cookies
We use cookies to enhance your experience and store preferences. Cookies are small files stored on your device to remember certain actions or inputs. Here’s how they work:
- Publishing or editing content sets an additional cookie that expires in one day.
- If you leave a comment, you can choose to save your name, email, and website in cookies for future use. These cookies last one year.
- Logged-in users will have temporary cookies set to detect browser compatibility. These cookies are discarded once the browser is closed.
- Login cookies last two days, and screen preference cookies last one year. Selecting “Remember Me” extends login persistence to two weeks.
Embedded Content
Articles or posts on this site may include embedded content such as videos, images, or other articles. Embedded content from other websites behaves the same as if you visited those websites directly. These third-party sites may collect data, use cookies, and track your interaction with their content.
Analytics
We may use basic website analytics tools to track website traffic, page views, and general visitor behavior. This helps us improve the user experience and maintain site performance. No personally identifiable information is used in our analytics reports.
Who We Share Your Data With
We do not sell or rent your data. Personal data may only be shared with third-party service providers when required for website functionality (e.g., spam filters) or to comply with legal obligations.
How Long We Retain Your Data
- Comments and related metadata are stored indefinitely to recognize and approve follow-up comments automatically.
- Registered user information is stored in user profiles. Users can view, edit, or delete their personal data at any time (excluding usernames).
- Site administrators can also access and update user information as needed.
Your Rights Over Your Data
If you have an account or have left comments, you can request a copy of the personal data we hold about you. You may also request that we erase your data, except for information we are required to retain for legal or administrative reasons.
Where We Send Your Data
Comments submitted on the site may be scanned by an automated spam detection service to help prevent malicious activity.
How We Protect Your Data
We take reasonable measures to safeguard your information. Our website uses secure hosting, regular updates, and administrative safeguards to help protect against data breaches and unauthorized access.
Additional Information
- We do not receive personal data from third-party sources unless directly submitted by you.
- We do not perform automated decision-making or user profiling based on personal data.
- This privacy policy complies with standard industry and regulatory requirements for data handling and protection.
If you have any questions about our privacy policy or the way your data is handled, please contact us through our website.